Dignity at Work

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Everyone has the right to be treated with dignity and respect. The following pages will explore workplace bullying, workplace harassment and dignity at work training. The costs can be huge! You may need cover for absenteeism and sick leave; Overtime may have to organised to meet orders; sales could be lost through poor service or orders not being met; staff leave leading to recruitment costs.

These could be just some of the costs that could be incurred. There is also the huge cost of time. The University recognises that it can be difficult to raise a complaint of harassment, bullying or victimisation whether on a formal or informal basis.

Dignity at Work: Eliminate Bullying and Create a Positive Working Environment | Emerald Insight

We seek to ensure that people who feel that they have been the subject of harassment, bullying or victimisation are able to raise their concerns, and to have them addressed appropriately. Before any formal procedure is invoked, alternative resolution techniques should be considered and offered, if appropriate.

HR Client Partners and Advisers can provide further guidance and support on this. Trained staff are able to support parties in resolving a dispute through facilitated discussion. We recognise that mediation may not be suitable for every complaint of bullying or harassment.

However, the opportunity will always be provided to those who would prefer to resolve a conflict informally. Members of staff or students seeking the assistance of the mediation service should contact Legal Services, the Diversity Team or Human Resources. In cases where mediation by a member of University staff is inappropriate, Human Resources will make arrangements, on behalf of the relevant Dean or his or her nominee, with an external mediation provider.

Harassment Contacts can also counsel those accused of harassment, bullying or victimisation, and advise them on the processes in place that could affect them. The Harassment Contacts are coordinated by the Diversity Team, and their contact details can found via the Diversity website.

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Harassment Contacts can help staff and students who feel upset or offended by the behaviour of another person to:. For staff and students whose behaviour is challenged as unacceptable by another person, Harassment Contacts can support by:. Throughout any informal or formal process, a Harassment Contact will support a person through the process, and act as an adviser. A Harassment Contact will not act as a representative, but may accompany a person during meetings, including a grievance hearing or a student complaint meeting.

Harassment Contacts will maintain brief anonymous records of the details of the cases they have dealt with and the advice that they have provided. These details will be sent to the Diversity Office, who will maintain an overview of the work the Harassment Contacts are undertaking. This information will be held in complete confidence. There is no obligation for a person involved in a harassment, bullying or victimisation situation to seek the advice of a Harassment Contact in order to make a complaint, or seek alternative resolution.

Trying to resolve a situation informally will not preclude any person from pursuing formal complaint procedures. Complaints made by University staff or students may be addressed informally through the initial stages of the Staff Discipline and Grievance Procedures, Student Complaints Procedure and Student Disciplinary Regulations.

During the informal stages of these policies and procedures, Faculty Operating Officers, Professional Services Managers or their nominees, have discretion as to the best way to address a complaint. They may use, but are not required or limited to, the following informal means:. All formal complaints relating to harassment, bullying or victimisation should be made through existing grievance, complaint and disciplinary procedures3. The rules of the formal procedures will apply in full.

Faculty Operating Officers, Professional Services managers or their nominees, have discretion as to whether informal action may still be used to try to resolve the situation at this stage. If a counter allegation is made during an investigation, this will be addressed as part of the on-going investigation and handled within the guidelines of the procedure being followed. Disciplinary action can be taken against individuals who are found to have brought complaints based on knowingly false information or with malicious intent.

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  5. Such action will not be taken against anyone who brings a complaint in good faith, even if that complaint is not upheld. Sometimes it is necessary to separate those involved in complaints procedures during the period of investigation.

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    In such circumstances, it is possible that one of the parties to a complaint will be transferred, redeployed, asked to work from a different location, or suspended from work or study. These steps are taken to protect the interests of both parties and do not constitute disciplinary action.

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    The decision as to which individual will be moved, in order to effect the separation, will be based on objective criteria, including travel arrangements, work-life balance issues, needs of the services performed by staff, and effect on studies for students. Paid staff will remain on full pay for the duration of an investigation. Some forms of harassment can constitute criminal offences or grounds for civil proceedings.

    Nothing in this policy or related procedures will prevent staff or students from exercising their right to pursue legal action.


    Dignity at Work

    Once an investigation has been initiated, all those involved should ensure that confidentiality is maintained, for both the complainer and the complainant. Breaches of confidentiality may result in disciplinary action being taken. However, there will be occasions where the University will need to disclose information necessary for the discharge of its Duty of Care or as required by law. From the get-go, all staff should know where they stand in up keeping dignity at work.

    Managers should be trained in the many different types of bullying and harassment as well as how to tackle each one. Each place of work should have your own bespoke dignity at work policy. It is a vital progressive management tool. It should be catered to the type of staff you employ, the type of work and services you provide and whether customers or clients are involved. There are many benefits to producing a dignity at work policy. When indignity is identified, the procedures outlined in the policy can induce more effective action against it, challenging it and putting a stop to any sort of disgrace quickly.

    By enforcing a pleasant working environment, overall morale is raised, stress is lowered and retention is secured. And have our very best HR insights and company news sent straight to your inbox. You won't regret it. Demonstrating dignity at work can seem like a strange notion to have to remind members of staff to employ. Showing kindness and respect were taught to us from a young age and are the fundamental rules of being an upstanding person, aren't they? Dignity at work template Policy 1. It should be in the employers best interests to create a dignified and respectful culture as part of the overall commitment to equality and a diverse workforce.

    Each employer should draw up a dignity at work policy document in conjunction with staff. This policy should include a procedure on how to effectively deal with harassment in the workplace. This policy should apply to all staff, including contractors, visitors and volunteers. Employers should continue to make managers and staff aware of the policy and its sources of available support, through regular publication and promotion to ensure all are aware of the expectations from the policy and consequences if these are not met.

    Appropriate training should be undertaken to encourage the promotion of the policy. Employers and staff should agree how the main causes of harassment or bullying at work will be identified and the actions that will be taken to remove these sources. Each should ensure they act with fairness and equity so their own behaviour is not taken as harassment. It is the responsibility of each member of staff to carry his or her own behaviour properly. If an allegation of harassment or bullying occurs, or if the dignity at work policy has been strayed from, employers, senior staff and managers should have a procedure in place to deal with these cases.

    In all cases, it will be for the recipient to define what is inappropriate behaviour.

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    Any procedure regarding complaints should state that the complainant can report the complaint informally with a direct request for the behaviour to stop. All complaints should be taken seriously and investigated promptly and thoroughly. For complaints against other staff members:. An investigation should be opened when a formal complaint is made, with the investigator s operating outside their normal area of responsibility.

    Investigators should be trained in the skills of objective investigation, interviewing and report writing. A factual report should be created as soon as possible after the initial complaint by the investigator s and presented to the relevant reporting manager.